Step By Step Full Detail - What Is Delta Sharepoint?


Welcome to backalley webzine,brought to you by Microsoft.Thanks for joining us On Demand.Our episodes are also streamed live every other Thursday at 9:00 am, Pacific Standard Time.During the live show, we give youthe opportunity to participate in our Q&A.So if you ever have any questions about our upcoming topics,be sure to join me live and our subject matter experts will be responding in the background.You can also listen to us on the go through Podcasts,iTunes, Google Play and everywhere Podcasts can be found.If there are any specific topics you'd like us to cover,leave us a comment on our latest YouTube video.And remember to subscribe toour playlist to get the latest updates.If you ever like our episode,make sure you give us a big thumbs up.All right, let's get to the show.Hi. Welcome back to another episode of Teams On Air.


I'm your host Vipul Jaganiya today, I've brought a guest to talkto us about content creation and collaboration with Microsoft Teams powered by SharePoint.And to do that, Mark Kashman. Hello. Thanks for having me today. Thanks for coming. How are you doing today? Doing well, doing well. Let's dive into this content centric world we live in. I know. So tell me a little bit about what you do here at Microsoft. Yeah. So, I'm on the SharePoint Team.I'm a Senior Product Manager,and I focus a lot of what we do in the Cloud.I think we all focus on what we're doing in the Cloud,but I really focus on what we'redoing in the Cloud for the intranet.Building out portals, different site types,and then everything you do under thatas far as the pages,news, lists, libraries, you name it. How long have you been workingon the SharePoint product.


I've been on the SharePoint Team for about nine years. Wow. Before that I worked in the servicesside of Microsoft, buildinga solution on top of SharePoint,SharePoint 2007 at that point.And then before that, I was doingfield training with our enterprise sellers Amazing. So, you've beenworking on SharePoint for a long time.So, tell us how it's evolved over the last several years. It's evolved a lot, and thanks to you,it's continuing to evolve.Really, it started out with itbeing just an on-premises server,and we had a small footprint initially when we started,this is about 15 years ago.And SharePoint as a server started toadd more and more capabilities to do sites,to do search, to do social,to do business intelligence.

You run the whole old SharePoint pie and we really try to do it all.But then, the world of Cloud came and there were other areas where we could start to integrate,or we made some acquisitions likeour fast acquisition for Search. So, we baked that in.We bought Yammer as an acquisition.Now that's a bit more of an integrated solution both with inside SharePoint and across Office 365.And now most recently,you see this continued evolution where we're starting to take parts and pieces from a services perspectiveto be the service that then getsused in other applications,just like House SharePoints used within Microsoft Teams.


Yeah, it's really become,Microsoft Teams is, as we position it,as the hub for teamwork.And a big part of teamwork, obviously, is the contentthat we co-author and collaborate on together.So, thanks for helping us do that. Absolutely. Yeah, you gavethis great chat spacewhere you can do all of your hub for teamwork.And when it comes to content,you want to make sure that that's stored,managed in the right way,but then has the added value of it's easy to share,it's easy to co-author,it's easy to version,and that's a lot of what SharePointhas been doing over the years.And then go beyond that to have great experiencewith when you want to communicateboth with the team, inside a team,inside of Teams, when you want tocommunicate across the company,in something like Yammer,or when you want to do some ofthat direct targeted communication and email,SharePoint is really there as acontent service to all of those.And with the right use case,it's really valuable to them,have that be a single sourceof content delivery for those different serviceS That's cool.


So, talk to me about what happens when a Microsoft Teams channel is created.What happens on the back-end with SharePoint? Yes. So, we're really excited to be a part of that whole Office 365groups engine of what gets provisioned.So when you created a teams in Team,you get a SharePoint team site.And as a part of the SharePoint team site,there's some default things that contribute to the Team Notebook,obviously, there's a default document library in Microsoft Teams,that's the Files tab that's there for each channel.And then just for clarity, any time you create a new channel with inside a team,that's effectively a folder within side that default document library.And I'll show you all that when we get to demo. Okay, great. Well, how about we just jump right into the demo? Sure. So, since we're talking about the Files tab, we'll start there.We've got a lot of surface area that we'll cover.But if you look at here,this is the main "Files" tab in the General channel for our Strategy and Planning Team,and they're working on things in advance of before they get launched.So, there are certainlya lot of teamwork around getting things ready.But if you'll look at this "General" tab, we're here,but if I go up a level, you'll really see it's the full document library.And since we've got a couple of channels,we're going to have a couple of folders that reflectall of those different channels that we have.So, there's a channel General,there's a channel for Benefits,there's a channel for Office Move,then there's a few ones that we get create duniquely based on different use.So, this the full document library but for each channel,when you're really focused on specific content,you obviously really get that window into it. That's great. So as a end user, if I'm used to working in SharePoint and I'm familiar with the SharePoint interface,and for whatever reason, if I want to go to SharePoint, I can seethe same content and files in SharePoint and the file structure in SharePoint. Exactly. And that's the complete value right there.It's not two sets of files,it's not two sets of how people describe their files or organize them,the team organizes their files in the way that they best want to work together and if that's a bunch of folders or if it's just an open flat structure,it'll replicate in from a view perspective but not necessarily a replication of files. So there are all the same files. Okay, awesome. Cool. So, if we go a little bit deeperin to the files experience,I wanted to switch over and show you if you had created another document library,for a different use case,this team has a lot of media that they use in their different outreach internally,when they get ready to launch, some ofthese final assets then get move din to be published and finalized into the public.So this is a completely new document library in the team's site. It's just another document library and here, we reference it very easily.It's called the Media Library.And here is that full media library reference right there.If we go back into the main files,I want to show you one of the things that we have that really was a SharePoint first feature,but because of the integration where it really pulls through the SharePoint richness,it comes to Teams as well.So, we're going to look ata couple of different file types.One is a GIF, and you'll see that we stay within the user interface of Teams but it really is going to bring up a GIF and so we support 270 file types.GIF's pretty easy. Another fun one here is if we look atan X-ray, this is an X-ray of a- and we'll see it here.Not my foot but somebody else's foot. Oh, man. So, really seeing these rich previews.Not just small thumbnails but when you actually go in to the content, before you commit to it,especially if it's something that you think you've got the right title,you think you've found what you're looking for.I can stay right here in the context of what I'm working on,and then really nice is if you go into,let's go into this fun one,it will show you kind of the full power of the viewers,and how that then accrues into the value of Teams,that experience with the files.


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This is actually loading a 3D object,that if I touch the screen and spin it around,it's just fun to see but certainly,it's really valuable to be able toreference that right in line with the discussionand to continue work withouthaving to launch this or go somewhere else to find it. Right, yeah. This isa fantastic feature for designers.And one thing you didn't touch upon but I really love toemphasize for our audiences thatyou can also start conversations on these.So, not only the Office and Word, PowerPoint,Excel documents you can comment on,but you can also comment onall these different file types. That's right. So you're goinghere and start a conversation,which starts the conversationjust for the team on this particular lesson.There could be a similar asset that'sspoken or having a discussion around with other teams,and this chat will be just for this particular team. Awesome. And I'll show you that when we get to talkingabout list, pages and news. It's really nice.The user interface that Teams offers to beable to hold that conversation around the content,specific to just what the team is chatting about.


So the other thing,just to see what these files look like.I wanted to show you on the desktop.All of these files are also be able to sync these down to the desktop.So, if I'm on Windows or Mac,I can use the One Drive sync client to sync these files.So, to most people using them they'll be within the Microsoft Teams' user interface,or like you said they might be in SharePoint, it's okay.But when it comes to syncing those files and taking them offline,again, 270 file types or whatever files you have in there will come offline and what you're seeing here is that same set of files in the main document library for Strategy and Planning to be able to then take my work with me,even if I'm on the point with no connectivity. Yeah. I was just about to mention that.Quite often, I go on the plane and I do get Internet access but it's slow as I don't know what.And so having the capability of being able to sync my files offline,work on them, and as soon as I'm connected to the Internet,they'll sync, that's fantastic. Yeah, the value of co-authoring or in almost real time or near time,authoring with other people and having that accrue even if you're offline,doesn't stop when you're using Teams. This is so cool. Thank you. Yeah. So, let's continue. Sort of our two are here.One of the other things, just from a files perspective and then we'll get into some of the other content types,is of course the ability to take a single file.It doesn't matter what type of file it is,and reference that has a tab of its own. So, this is a handbook.This might be something that the Strategy and Planning Team has for every new employee to reference,or just something that has guidelines that they might want to reference to see what are the ways that they do work.And here it is, a nice full fidelity to be able to go directly into the Word document.And to go to the document library,go into a folder and open up the document.But present it here, because it's an important document that they've reference all the time. Right. So that's Files.If we switch over, and we actually look at, what does it look like to see more of a rich dashboard?In SharePoint, we talk about these as pages or news articles.And the first one I'm going to show you here is sort of in the context of a Q1 Report.Imagine this will live around for a couple of months.And then in the next quarter,we'll have another tab or replace it with Q2 Reports.So, I'm here and I want to review what it is in this report.So instead of having multiple tabs that I go to,you might use SharePoint to build out a whole page,like a mini dashboard,and here's a mini dashboard for quarterly reports.And on it, we have, of course, title,below the title we maybe have an embedded PowerPoint that's here on the left-hand side.On the right-hand side or sort of the report outlets,this is actually an embedded Excel file.As we go down the page,you might have some things that are actually being auto rolled up by our Search Web Part,but it really is to represent only a certain subset of content here of program.So, it just shows Q1 Reports that have to be the Word document file,because that's what we did them in.


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But then over here, to give youan experience of whatthis is to actually be an integrated experience,this is actually pulling from Microsoft's stream,a video that was a TownHall about the Q1 Reports,and this is a fully functioning videoto not only be able to watch it,but to be able to do some of the higher-end featuresthat Microsoft's stream gives us.And there's a fun element that's withinthis that I'm going to do a deep search andit's going to find that exactspot as what I searched for.So, that's a lot of the riches.The other thing you can see here is at the bottom,we've got a good people experience.And you have a great peopleexperience as well when you think about ithierarchically from this perspective.Through Q1 Reports, this is really targeting,who are those subject matterexperts that we want to reference?And in the page, like the mini dashboard, here is CJ,if I hover over Andy.And I can go in and learn a lotmore about them right here in line.Who do they report to, what work are they working on,how can I contact and those kinds of things.And these people experiences are gettingricher and richer throughout the suitebut it's really nice to see it pull through hereright in the Microsoft Teams experience.One other thing that I want to show here, like you said,we're in this massive experience,but right alongside you can have a chat.So this is a full page inSharePoint that you're going to have a chat hereand teams, and we'll just dothe quick hello and just get this done. And rightthere, I'm having a really unique chat withmy team in the specific channelreferencing the Q1 Report. That's awesome. And you can also @mentionthe team so they'll geta notification that this has popped up.And so this is a great way for teams that havestatus reports and rather thanhaving a meeting about the status report,you can pin this tothe Channels tab andwhoever is creating this status reportcan have a real time or nearreal time report that anyone can go and look at. There's a lot of ways you can get to this report.And like you said, if you Amention somebody,it's going to be a call for them to reply tothat or at least react to it.



And when they go to it, they're not going to get punted out to a web browser or they're notgoing to be forced to get out ofthe context of where their eyes are and where they're working.And so, to be able to go from a discussion, just inthe channel has no concept of the Q1 Report yet,when somebody clicks on it and then they're writing here.Especially, if they want to add to the chat, they cando it while they're referencing side by side. Yeah. This is such a rich tool and use case for Teams is just how to be more collaborative,how to be more communicative and how to be more open and transparent about all the things that it's easier to be discoverable. Yeah. And that's exactly what we mean.We want that full experience to come into play and not only is it I'm just viewing the content,but I'm actually interacting with it and then beyond interacting with it,I'm engaging with my team about it. Awesome. All right.So I know you have more to show us so let's go. We got a new feature that's coming out.It's already turned on. But I'll show you how I turned it on.So anytime somebody publish esa news article like the Q1 Report we saw there,and I can show you a few others if we have time.But any time somebody publishes news,which is kind of a special type of content in SharePoint,it's going to get published and go to a couple of end points.It's going to go to the SharePoint Home,which I'll show you to start up new piece of news, but also goes to the SharePoint app.We've got a News tab within there,but of course it'll come here as it's relevant to a team.All that news that's getting created on the team's site will flow right into and if you want,start new threads that people can then talk about.But it'll happen automatically.So I already have this one configured and it's called SharePoint News,just like all the other connectors that you offer.Once you turn it on and add it,you configure it essentially toany thing that flows from that team's site.And now if we go back into the conversations,you can see the one that I published not too long ago which is called Big Features Come to New Programs,just like when we were looking at the Q1 Reports.That's a page in SharePoint and of course, you can see here it automatically did that.It comes and it's posted from SharePoint News and now,I can go and actively start replying,mentioning, doing the fun mean stuff like great article or something like that.But let me take a step back and I want to showyou how that news gets there.So then we go back in SharePoint land, just for a second here,and you start from SharePoint Home and I'm going to create a really simple news article just for the sake of time.But from SharePoint Home, I can go and create a news article.Here's that team site we've beenworking in, Strategy and Planning.And then that's going to go in and take me right into authoring the new news article.And then choose a quick graphic here.You tell me if you see one,we'll just pull it from Bing, because now we support Bing.So once it's in place, you can do a number of different things as far as adjusting where the eye-line is.And then we'll add something that justkind of adds a lot of content pretty quickly,which is using our Content Search or Highlighted content web-part.You can add images, you can add Bing maps,you can do a whole bunch of stuff but just to get there a little bit quicker,we're going to click "Publish" and then from a SharePoint perspective,you can see here's our new article.And now, it's starting to go out intothe news service I mentioned to the different endpoints.But if we switch back toour Microsoft Teams' user interface. What's there? There's a new message. A new message. So when you got the connectorworking and somebody actually publishes a news article,there it is, in pretty real time, after I published it.It can automatically start a threadfor people to discuss,share and bring other peoplein with their thoughts and ideas. That's so great. So if I went on a trip andI wanted to make a summary and share that with my team,I can go to SharePoint, createa news article and then it automaticallygets posted to the associated team.



And you can create a really well oriented lots of media,lots of different sections and layouts like you saw in the Q1 Report or like you said on the go from your mobile phone,you can create news,grab an image, maybe you're watching a presenter announce a big piece of news or something.You've got some thoughts, a bulleted list, something like that.You can attach a document and when you publish that from your phone with the news connector connected,it'll just show up and the rest of the team, even if they're not at the conference, can share and start to think about, 'Oh,if Dalana thought it was a good idea,well it was a good enough idea to make news.Let's continue to talk about it." I usually agree with that. So, two last things, if we've got time they're pretty quick. Yeah. We have plenty of time. So if you go in, just like you've been seeing.I'm going to click through a couple of other news articles that I've got already programmed.But to add a news article or a page asa single tab like you saw with the Q1 Report, you would just go in,select the "SharePoint" tab and then bring it in here. And the couple that I have, just to show you a couple of examples are full pages.


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This is a pretty rich article,it's actually a page on the Where We Travel site.And as I scroll up,you'll see we've got an embedded Bing image,we can support tables.Here's a list of documents and if we get some ofthese images that actually havemultiple images that you scroll through,all this content is stored inSharePoint including the documents,including the images, the reference to Bingis just storing where do we want the Bing map to show.And it's all something that thenyou could easily create these.This is not a designer or a developer creative page,this is you and me just creating the news that we want toshare with our team or more broadly across the company.And you can see the ability to againsupport embedding a full video.So if I go into one word just tokind of show you some of the formatting again,if you treat this not justas a single document but as more ofan info rich mini little mini dashboard,again go into the full area.You can lay out the content however you wantfull width, three sections.And you can highlight a lot ofdifferent content and bring that through.


So those are a few examples.If you add a news or page directly in as a tab of its own.The last thing I wanted to show you is a huge thing that people have been using for years with SharePoint which is SharePoint Lists.And we want to make sure that when somebody brings in a list,they bring it in with the full fidelityand the usability of a list.So again, I'm going to go full note here so we can see all aspects of the list.I'm still in the Microsoft Teams' user interface. Right, you haven't left. I'm a member of this team, I haven't left. You still will never have. And to do this, I just grab the URLof the list and I plug it in as a new tab.But if you see one of the things that disappears and it's really a pervasive way we bring content into Teams,is we take a lot of the crumb away,you don't see the Office 365 app launcher or some of that top navigation and you don't see the left hand nav of the team site.We want to focus on just the list so, here's the list.But it's a very functional list.And just to show you a few things when you're in the List, you can,if you want it to reorder it,you'll see it looks a little bit more likea staircase because we did smaller to larger.We want to focus this down and filter only on things that really maybe need our attention which are things that are blocked.So if I apply the filter on all the blocked items,you'll see that we're minimizing that down and then we remove this if I click on one particular item,I could also see the full history of that item.Who has touched it,who has access to it.Those kinds of rich information that you would expect from a confident management system.The last thing from a list perspective, if we clear this,is we support views and we have for a long time in SharePoint.And within Microsoft Teams' user interface,you can easily switch views.So I'm going to go from seeing all the blocked elements here to something that's more of a program view to show me all the things that are in progress or in review.And you also see a lot of our new formatting that's coming through.So again full fidelity of a full featured SharePoint List,coming through very usable and reference able right in the context of where people are talking about the items in the list.


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That's pretty amazing.You showed us a list, you can filter that list.You can sort that list and then you can also see the color coding that you've built in automatically. And these are things that are based on.If it hits a certain how many efforts,how many days or if it hit sa certain status it will change visually.So you can always clear this and go right back to all items and these things change as people update their items or make progress in workflow if you'd programmed against a workflow.But to see this all come through within the UI of Teams is a lot of work that the SharePoint Team and the Microsoft Teams have been doing as they collaborate,to give a great end user experience,but also to bring the richness of why people use Share Point and give them more of a use why not togo over to SharePoint if they don't need to. That is a pretty amazing. Thanks, Mark for that demo.Now let's take a quick break and go into a Teams Tip. Hi, I'm Anne Mic he ls.Welcome to Teams Tips.In this segment, I will give you some quick and easy tips on howto use Microsoft Teams more effectively.

One thing that I personally really love about Teamsis how easy it is to stay on top ofyour chat messages and how easy you can truly ask them.So, I am here in the "Chats" tab,and with every message,I have the option to favorite it.When you favorite a chat,that will pin that message to the top ofyour list so that you always have it easily accessible.Another option is to mute a chat.When you mute a chat, that means that you will notreceive any notifications for that chat anymore.And that is especially helpfulfor those chats where there's a lot ofactivity happening and you don't need to geta notification every time there is a new message,but you still want to be able togo back to that message and read through it.The third option that you have is to hide a chat.When you hide a chat, that will removethat chat from the list of your chats in the left.But no worries, that chat is still there.Whenever there is a new message,it will pop up in your list again,and you can also search for it.And for those chats thatgo into a direction where you're notinterested anymore and youreally want to leave that chat,we have that option for you, of course, as well.


That's it for today, for more Teams Tips,follow us on Twitter #Teams Tips. All right. I hope you enjoyed that Teams Tip.Welcome back, and now let's get back into SharePoint and Microsoft Teams.Before you leave us today,I'd like to get understanding of the future of Teams and SharePoint.Can you share a little bit about what's happening in the future? Yeah, the future is bright.There's a lot that the teams are working on,both the SharePoint Team,the Microsoft Teams team,are really working together.Hopefully, as you saw today, they're making really great progress.But they want that full fidelity to be able to come through into the files experience.Today, when you go to SharePoint,there's some additional capabilities you can pin documents to the top.We talked about the different content types in the previewers,there's a nice tile layout that shows through it.Before you really even commit to opening,you'll see the full richness of the file.So, a lot of those things are going to come,they're going to continue to make that files experience even better,same as with what you saw with the list,we want that top experience to be within Teams.


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A feature that you've recently released,we're starting to take a little bit more advantage of,which is the external guest.To being able to bring guests into Teams. It also means that you have then guests in SharePoint.And so we want to make that crossover ofa guest experience in Teams to be able to then be a similar experience if not the same when they're working in SharePoint.So, just enabling guests across the whole suite from an app to app perspective,we're definitely excited about guests in general.And the last thing is when you go to add content into the Microsoft Teams at channel level or across multiple channels,we want to make that super easy.Today it might be a few clicks, grab URL,we want to actually be more radio buttons with pages that come up based on what's available to you.You can always program via URL,grab any URL and put it in as a tab.But we want to make sure that if you're adding news, you're adding a list,if you're adding an item within SharePoint,that it's really click the tab to add,choose radio button because you have a list of items that are available to you. All right. Fantastic.


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Now, I know that there are lots of SharePoint fans, so many that you in fact have a conference.Talk to us a little bit about the SharePoint conference. Yeah. So, you asked about the history of SharePoint.There has been a SharePoint conference for many years, in 2007,2009, 2011, and they've always gotten bigger and bigger.Last one just before Ignite started,was around 12,000 people. Wow. So, they're kind of a great and crazy in a good way community.As I see, your growing your community as well and it's a great increasing community.I've seen a lot of the activity in Microsoft technology community, the community site,but the SharePoint conference is a way to bring everybody tobe super focused on what you want to accomplish with SharePoint.And we've been talking a lot about what's going on in the Cloud.We'll have a big focus of what's going on-prem, we've gota big server release coming with SharePoint Server 2019,we'll share more details there,all the integrations, you will have the Teams team,we'll have about six or seven sessions to share more about what's coming,to share more about best practices,to kind of reiterate some of the things that we talked about here today.And it's also just a great place for the community to get together.There's a lot of events in the morning,midday, sessions, workshops,just a whole host of people both people who are very new to SharePoint to people who have been around for a very long time.And we always host a lot of our MVPs.So, for Microsoft, there will be about a hundred people coming in that are experts and revolve around SharePoint,and with MVPs, we'll have about 60 to 80the MVPs who focus on those same areas.So, it'll be a big time in Vegas, May 21st to the 23rd,definitely register,join us, it's going to be a great time. Yeah, definitely.If you want to check it out, make sureyou go to SharePointNA.com.All right, before you go,I have a couple of questions for you fromour audience members and they would like to know,first question, do you useMicrosoft Teams or SharePoint team sites? So, hopefully with the demo that you just saw,you see it's not an either or, it's an and.So, we think of it as deep integration between the two,where you manage and store your content,where you maybe build out your rich layers and pages,to then present inMicrosoft Teams, to hold the discussion around it.That's where it's an and. SharePoint is whereyou manage your content and Teams iswhere you chat about it as in a hub for teamwork.So, we don't see it as an either or.A lot of people ask when do I use what,and we think it's a combination of both.And we're trying to give you that best user experienceto keep you very focused. Awesome. Second question that I have is willa team members have to switch backand forth between Teams and SharePoint? No, and a lot of times you thinkabout it as that 30/70 rule.Some people might be working on the content buta lot of people are more in the consumption role,so you might have a few people who start in SharePoint.But for the most part, they're going togo into Teams and stay in Teams.So, it's not a lot of switchingback and forth.


And really, that's the whole point of a lot of the work that the teams are doing.So that's right there in the context of your work,you see the content right next to the context. Okay, and the last question that I have,is this a full SharePoint experience and feature set in Teams? It is. Really, the team is wanting to make it so the same controls or the same experience that you would have or have had in SharePoint for a while is no different when you go into Teams.So today, we talked about there's that little delta of the Files tab to the whole document library,but pretty soon it'll just be a one to one experience.If you know how to work with files inside of Office 365,if you go up to that level,you'll know how to work with them within Microsoft Teams,you'll know how to work with them in One Drive,you'll know how to work with them in SharePoint,because that working with documents,working with lists working with pages and news is going to be an innate way and really, it'll be the same experience. Okay. And we're working as hard as we can to make that true. Okay. Thanks, Mark. You're welcome. You've given us a really rich and deep overview of working with SharePoint and Microsoft Teams,and the other thing that I want to emphasize is just how Office or Office 365 customers can get the full value of their subscription using Microsoft Teams because we bring all these experiences like SharePoint and Exchange and etceter a into the experience.Thank you so much for a wonderful demo and overview of Teams and SharePoint working better together. Yeah, thanks for having me. Thanks for letting meshare a little bit of the SharePoint site and thanks for all the work that you all do in the Microsoft Teams side. All right guys,that's it for this week's episode.We'll see you in two weeks.

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